{"id":2841,"date":"2024-12-18T15:48:18","date_gmt":"2024-12-18T23:48:18","guid":{"rendered":"https:\/\/medicine.wsu.edu\/gme\/?page_id=2841"},"modified":"2025-01-23T09:49:58","modified_gmt":"2025-01-23T17:49:58","slug":"office-purchasing","status":"publish","type":"page","link":"https:\/\/medicine.wsu.edu\/gme\/policies\/office-purchasing\/","title":{"rendered":"Office Purchasing SOP"},"content":{"rendered":"<div class=\"breadcrumbs\" typeof=\"BreadcrumbList\" vocab=\"https:\/\/schema.org\/\">\r\n\t<!-- Breadcrumb NavXT 7.2.0 -->\n<span property=\"itemListElement\" typeof=\"ListItem\"><a property=\"item\" typeof=\"WebPage\" title=\"Go to Medicine Network Sites.\" href=\"https:\/\/medicine.wsu.edu\/\" class=\"main-home\" ><span property=\"name\">College of Medicine<\/span><\/a><meta property=\"position\" content=\"1\"><\/span><span property=\"itemListElement\" typeof=\"ListItem\"><a property=\"item\" typeof=\"WebPage\" title=\"Go to Elson S. Floyd College of Medicine.\" href=\"https:\/\/medicine.wsu.edu\/gme\" class=\"home\" ><span property=\"name\">Graduate Medical Education<\/span><\/a><meta property=\"position\" content=\"2\"><\/span><span property=\"itemListElement\" typeof=\"ListItem\"><a property=\"item\" typeof=\"WebPage\" title=\"Go to News.\" href=\"https:\/\/medicine.wsu.edu\/gme\/news\/\" class=\"post-root post post-post\" aria-current=\"page\"><span property=\"name\">News<\/span><\/a><meta property=\"position\" content=\"3\"><\/span><\/div><header class=\"wsu-article-header \">\r\n\t<h1 class=\"wsu-article-header__title\">\r\n\t\tStandard Operating Procedure\u00a0for GME Purchasing\t<\/h1>\r\n\t\t<\/header>\r\n\n\n\n<p><strong>Applies to: <\/strong>Program Administrators, Coordinators, Institutional Manager&nbsp;<\/p>\n\n\n\n<p><strong>Key Words: <\/strong>Purchasing&nbsp;<\/p>\n\n\n\n<p><strong>Responsible: <\/strong>GME Director, GME Administrative Assistant&nbsp;<\/p>\n\n\n\n<p><strong>Purpose: <\/strong>Outline process for making and requesting purchases within GME.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Procedure<\/h2>\n\n\n\n<ol>\n<li>Program Administrators\/Coordinators submit a <a href=\"https:\/\/form.asana.com\/?k=lJnjKWHPXDCAYY0c_fgxEA&amp;d=983331870380148\">purchasing request via Asana form<\/a>. \n<ul>\n<li>Include as much detail as possible and attach any PDF documents related to the request.&nbsp;<\/li>\n\n\n\n<li>Administrative Assistant will update task in Asana project as it moves through the process. Program Administrators\/Coordinators can track progress there or by contacting the Administrative Assistant.&nbsp;<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>Administrative Assistant will submit Business\/Finance Office form(s) as appropriate.&nbsp;<\/li>\n\n\n\n<li>Administrative Assistant will purchase item(s) and upload receipt(s) to appropriate <a href=\"https:\/\/emailwsu.sharepoint.com\/sites\/ESFCOM\/GME\/GME%20Receipts\/Forms\/AllItems.aspx?viewid=702524a2%2D3a71%2D4353%2D914b%2D47e5548579aa\">GME Receipts<\/a> folder and verify purchase in Workday. \n<ul>\n<li>If Program Administrator\/Coordinator receives a receipt, invoice, etc., they will promptly upload it to the correct folder, in accordance with the <a href=\"https:\/\/emailwsu.sharepoint.com\/:w:\/r\/sites\/ESFCOM\/GME\/_layouts\/15\/Doc.aspx?sourcedoc=%7B84B83FA8-52CD-427F-A1B2-643B2F75363A%7D&amp;file=00.GME%20Office%20Procurement%20Card%20Process%20SOP%20-%20updated%2007.12.24.docx&amp;action=default&amp;mobileredirect=true\">GME Office Procurement Card Process SOP<\/a>.<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>All purchases will be verified in Workday no later than 30 days post purchase. \n<ul>\n<li>Administrative Assistant will run reports in Workday to ensure all purchases are verified within that timeframe, in accordance with the Business\/Finance Office\u2019s monthly \u201csoft close\u201d procedure.&nbsp;<\/li>\n\n\n\n<li>Administrative Assistant reserves the right to withhold future purchases to programs if receipts received by Program Administrators\/Coordinators are not uploaded to ensure verification within this timeframe.&nbsp;<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n\n\n\n<p><strong>Date Created: <\/strong>August 16, 2024<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Applies to: Program Administrators, Coordinators, Institutional Manager&nbsp; Key Words: Purchasing&nbsp; Responsible: GME Director, GME Administrative Assistant&nbsp; Purpose: Outline process for making and requesting purchases within GME.&nbsp; Procedure Date Created: August 16, 2024<\/p>\n","protected":false},"author":34189,"featured_media":0,"parent":1039,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":[],"categories":[],"tags":[],"wsuwp_university_location":[],"wsuwp_university_org":[],"_links":{"self":[{"href":"https:\/\/medicine.wsu.edu\/gme\/wp-json\/wp\/v2\/pages\/2841"}],"collection":[{"href":"https:\/\/medicine.wsu.edu\/gme\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/medicine.wsu.edu\/gme\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/medicine.wsu.edu\/gme\/wp-json\/wp\/v2\/users\/34189"}],"replies":[{"embeddable":true,"href":"https:\/\/medicine.wsu.edu\/gme\/wp-json\/wp\/v2\/comments?post=2841"}],"version-history":[{"count":4,"href":"https:\/\/medicine.wsu.edu\/gme\/wp-json\/wp\/v2\/pages\/2841\/revisions"}],"predecessor-version":[{"id":2869,"href":"https:\/\/medicine.wsu.edu\/gme\/wp-json\/wp\/v2\/pages\/2841\/revisions\/2869"}],"up":[{"embeddable":true,"href":"https:\/\/medicine.wsu.edu\/gme\/wp-json\/wp\/v2\/pages\/1039"}],"wp:attachment":[{"href":"https:\/\/medicine.wsu.edu\/gme\/wp-json\/wp\/v2\/media?parent=2841"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/medicine.wsu.edu\/gme\/wp-json\/wp\/v2\/categories?post=2841"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/medicine.wsu.edu\/gme\/wp-json\/wp\/v2\/tags?post=2841"},{"taxonomy":"wsuwp_university_location","embeddable":true,"href":"https:\/\/medicine.wsu.edu\/gme\/wp-json\/wp\/v2\/wsuwp_university_location?post=2841"},{"taxonomy":"wsuwp_university_org","embeddable":true,"href":"https:\/\/medicine.wsu.edu\/gme\/wp-json\/wp\/v2\/wsuwp_university_org?post=2841"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}