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Elson S. Floyd College of Medicine

Student Handbook

Attendance Policy

The Attendance Policy is available here.

The Communicable Disease Exposure Policy is available here.

Process for Making a Decision about a Request for Approved Absences

The Student Handbook provides the attendance policy. If a student is ill or has an emergency they should contact the Office of Student Affairs at 509-368-6827, EFLOstudentaffairs@wsu.edu, or the Associate Dean for Student Affairs. In addition, students shall make all effort to schedule necessary preventative and non-emergent health services around their required curricular events and clinical schedule. Otherwise, students are required to submit a request for approved absence form. This form goes directly to the Associate Dean for Student Affairs. After receipt of the form, the process is:

  1. Associate Dean for Student Affairs reviews request to determine which one of the three categories applies: Emergency/Illness, College Sponsored/Supported, or Other.
    1. If “emergency/illness”, Associate Dean for Student Affairs informs the Course Director(s) who will notify appropriate Component Directors, Curriculum Specialist at medicine.curriculum@wsu.edu, Associate Dean of Curriculum, and Associate Dean for Accreditation, Evaluation, and Assessment.
    2. If “College Sponsored/Supported”, then the student-provided reason for the request (i.e.; the “why”) is included as part of the request forwarded to the Course Director(s). College sponsored/supported means that a student has been formally asked by ESFCOM or the University to represent either of these entities at an event/activity. The responsibility of working through the absence request prior to the submission of the form falls to the administrator, faculty or staff sponsoring or supporting the student. That is, prior to submitting the form, the ESFCOM employee should have consulted with the Course Director(s) to minimize the student’s absence of required activities and a plan for covering missed content.
    3. If the “other” category, then the “why” is not included as part of the request and the decision to approve or deny the request should be based on the attendance policy.
  2. In consultation with the Associate Dean of Curriculum and Associate Dean for Accreditation, Evaluation, and Assessment, the Associate Dean for Student Affairs will determine if the request for absence is approved or not. The Associate Dean for Student Affairs or the student can initiate an in-person meeting to better understand the request for absence.
  3. Associate Dean for Student Affairs emails the course director(s) the decision about the absence and copies the Associate Dean for Curriculum, Associate Dean for Accreditation, Evaluation, and Assessment, Chair of Medical Education and Clinical Sciences, and the curricular team at medicine.curriculum@wsu.edu.
  4. Associate Dean for Student Affairs formally communicates the decision to the student via email.
  5. Associate Dean for Student Affairs documents and tracks all decisions related to student absences.

Process for reporting a student absence

  1. The Component Director will report that a student missed a required curricular event (e.g., APM small group, CBL, EMB small group) by emailing Eflostudentaffairs@wsu.edu and provide student name and any additional information they may know about the student and the absence.
  2. The Associate Dean for Student Affairs will verify if the student absence is excused or unexcused and whether the student didn’t contact student affairs.
  3. If student has not been in contact, Student Affairs will reach out to the student to see if the individual is OK and talk with the student about letting Student Affairs know if they are ill or have an emergency.
  4. Once Student Affairs gathers information about the student situation, the Associate Dean for Student Affairs will determine if absence should be excused or unexcused (if already not determined), and inform the Associate Dean of the Curriculum, Associate Dean of Accreditation, Assessment, and Evaluation, Course Director, and Component Director, as well as copy medicine.curriculum@wsu.edu.

If determined to be an excused absence, the decision will be communicated by the Associate Dean for Student Affairs to the student. The student will be asked to contact the course/component director to develop an agreed plan for making up the content missed.

If determined to be an unexcused absence, the decision will be communicated by the Associate Dean for Student Affairs to the student and that the student will receive a notice of concern from Associate Dean for Accreditation, Evaluation, and Assessment. As an unexcused absence, the faculty are not required to coordinate a plan for remediation; the student will need to acquire content missed from classmates. Associate Dean for Accreditation, Evaluation, and Assessment will record the notice of concern for the student.