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Elson S. Floyd College of Medicine

Student Handbook

Request for Reasonable Accommodations for Religious Observances

Washington State University is committed to providing people of diverse religious backgrounds access to education. In addition, the College is legally required to provide reasonable accommodations of religious observances and practices. Since there are instances in which religious observances may not coincide with state and university schedules, affected students may seek reasonable accommodation. The university will provide reasonable accommodations consistent with the fair, efficient, and secure administration of its programs, and legal requirements.

Process

Students submit a request for religious accommodations using this form. If students have questions, they should contact the Office of Student Affairs at 509-368-6827 or email EFloStudentAffairs@wsu.edu or the Associate Dean of Student Affairs.

After receipt of the request, the process is:

  1. In consultation with the Vice Dean for Student and Faculty Experience, the Student Affairs Office determines if a religious accommodation is needed using the following principles:
    1. Determine if other options are available to meet the needs of a student’s religious beliefs or practices without disrupting a student’s curricular schedule
    2. Ensure equity and fairness in identifying if reasonable accommodations are needed
    3. Gather additional information from the student, including a possible letter from religious leader, about religious practice and need for accommodation
  2. If reasonable accommodations are warranted, the Associate Dean for Student Affairs will consult the appropriate individuals to explore reasonable efforts to accommodate the student’s request. This may include:
    1. Course Directors and Component Directors
    2. Associate Dean for Curriculum
    3. Vice Dean for Student and Faculty Experience
    4. Associate Dean for Accreditation, Assessment, and Evaluation
    5. Associate Deans for Clinical Education at Everett, Spokane, Tri-Cities, and Vancouver
  3. The Associate Dean for Student Affairs will email course director(s) and/or ADCEs (clinical sites) of the reasonable accommodation decided, upon with copies to the Associate Dean for Curriculum, Associate Dean for Accreditation, Assessment, and Evaluation, and Chair of Medical Education and Clinical Sciences.
  4. The Associate Dean for Student Affairs will formally communicate the accommodation to the student via email and copies the course, clinical education, or clerkship director and/or ADCE.
  5. The Associate Dean for Student Affairs will document and track all decisions related to accommodations for religious beliefs and practices.

Students may appeal the decision to not provide a reasonable accommodations for religious beliefs or practice by following this process:

  1. Within 2 business days of the decision to not provide an accommodation, the student will need to submit, in writing, the intent to appeal the decision to the Associate Dean for Student Affairs.
  2. The Associate Dean for Student Affairs will meet with the student to prepare materials for the appeal.
  3. The Vice Dean for Student and Faculty Experience will assemble an ad hoc panel of faculty to review the appeal to:
    1. Take no action, allowing the initial decision to stand
    2. Modify the decision
    3. Make an alternate decision
  4. The student may make a final appeal to the Dean. The Dean’s decision is final.