{"id":33776,"date":"2025-05-02T12:12:12","date_gmt":"2025-05-02T19:12:12","guid":{"rendered":"https:\/\/medicine.wsu.edu\/news\/?p=33776"},"modified":"2025-05-02T12:12:13","modified_gmt":"2025-05-02T19:12:13","slug":"fiscal-year-2025-end-dates","status":"publish","type":"post","link":"https:\/\/medicine.wsu.edu\/news\/2025\/05\/02\/fiscal-year-2025-end-dates\/","title":{"rendered":"Fiscal Year 2025 End Dates for Purchases, Contracts, and More"},"content":{"rendered":"\n

Based on historical WSU fiscal year cutoff dates, the College of Medicine’s Business & Finance Services has compiled the following information about fiscal year 2025 end dates to allow time for proper processing of documents.<\/p>\n\n\n\n

Purchases That Need Routed to Pullman<\/h2>\n\n\n\n
    \n
  1. Monday, March 31:<\/strong> Capital Equipment Purchases to Pullman Purchase Services<\/li>\n\n\n\n
  2. Monday, March 31:<\/strong> Supplies and Services Non-Capital Equipment Purchases to Pullman Purchase Services (over 10K and Tax-Exempt orders)<\/li>\n<\/ol>\n\n\n\n

    Contract Requests Submitted<\/h2>\n\n\n\n
      \n
    1. 5\/1\/25-5\/30\/25 UNDER<\/u> $10K <\/strong>will be prioritized and a concentrated effort made to process in FY25. Requesters will be contacted if there will be a delay.<\/li>\n\n\n\n
    2. 5\/1\/25-5\/30\/25 OVER<\/u> $10K and 6\/1\/25-6\/27\/25 <\/strong>miss the Purchasing and Contract Services\u2019 FYE cutoff date and most likely will not be processed in FY25. They will be prioritized in FY26.<\/li>\n\n\n\n
    3. Student Affiliation Agreements and Away Rotation Agreements<\/strong> will continue to be processed and will be prioritized by their need by date. Please provide us as much time as possible.<\/li>\n<\/ol>\n\n\n\n

      Note: Missing documentation will delay the processing of these requests.<\/p>\n\n\n\n

      Pcard Verifications<\/h2>\n\n\n\n
        \n
      1. April 15: <\/strong>Pcard Verifications for Transactions posted<\/strong> prior to April 2025<\/li>\n\n\n\n
      2. May 15: <\/strong>Pcard Verifications for Transactions posted<\/strong> in April 2025<\/li>\n\n\n\n
      3. June 16: <\/strong>Pcard Verifications for Transactions posted<\/strong> in May 2025<\/li>\n\n\n\n
      4. June 16: <\/strong>Pcard Verifications for Transactions received<\/strong> prior to June 16, 2025<\/li>\n\n\n\n
      5. June 20:<\/strong> Pcard Verifications for Transactions received<\/strong> prior to June 20, 2025<\/li>\n\n\n\n
      6. June 27:<\/strong> Pcard Verifications for Transactions received<\/strong> prior to June 27, 2025<\/li>\n<\/ol>\n\n\n\n

        Note: Items must be received prior to verifying the pcard transaction.<\/p>\n\n\n\n

        Travel<\/h2>\n\n\n\n
          \n
        1. Travel End Date is prior to March 31: <\/strong>Expense Reports Submitted by April 15<\/strong>     <\/li>\n\n\n\n
        2. Travel End Date is in April & May: <\/strong>Expense Reports submitted<\/strong> within 2 weeks of end date of trip<\/li>\n\n\n\n
        3. Travel End Date is in June: <\/strong>Expense Reports submitted by first Business Day after end date of trip<\/li>\n\n\n\n
        4. Travel July or later: <\/strong>Spend Authorizations should only be submitted if expensed to an approved budget.<\/li>\n<\/ol>\n\n\n\n

          College of Medicine Business & Finance Office Deadlines<\/h2>\n\n\n\n

          Monday, June 16:<\/h3>\n\n\n\n
            \n
          1. Invoices                                                  <\/li>\n\n\n\n
          2. Purchase Order Invoices<\/li>\n\n\n\n
          3. Contract Invoices<\/li>\n\n\n\n
          4. Participant Payments<\/li>\n\n\n\n
          5. Employee Reimbursements<\/li>\n\n\n\n
          6. Student Reimbursements (ECM)<\/li>\n\n\n\n
          7. Internal Service Provider processes<\/li>\n\n\n\n
          8. Internal Service Delivery manual journals<\/li>\n\n\n\n
          9. Accounting Adjustments<\/li>\n\n\n\n
          10. Supplier\/Customer\/External Committee Member (ECM) Set Up<\/li>\n\n\n\n
          11. Journal Entries<\/li>\n<\/ol>\n\n\n\n

            Friday, June 20:<\/h3>\n\n\n\n
              \n
            1. Submit Purchase Requisitions in Workday for FY25.  Orders submitted after 6\/20\/25 have no guarantee of being placed and received in FY25.<\/li>\n\n\n\n
            2. Submit Amazon and Office Depot orders for FY25<\/li>\n\n\n\n
            3. Create Receipt in Workday on Purchase Orders received prior to 6\/20<\/li>\n\n\n\n
            4. Orders will be prioritized along with fiscal year end tasks<\/li>\n<\/ol>\n\n\n\n

              June 23-27:<\/h3>\n\n\n\n

              Create Receipt in Workday daily<\/strong> on Purchases received between 6\/23 and 6\/27. Note: Items must be physically received by 6\/30 to be expensed to FY25 budgets. Create Receipt in Workday must be entered prior to 6\/30.<\/p>\n\n\n\n

              Friday, July 5:<\/h3>\n\n\n\n

              Close of FY25(unconfirmed by WSU Controller\u2019s Office)<\/p>\n\n\n\n

              Monday, July 7:<\/h3>\n\n\n\n

              Open of FY26 (unconfirmed by WSU Controller\u2019s Office)<\/p>\n","protected":false},"excerpt":{"rendered":"

              Get your paperwork ducks in a row with a handy list of processing cutoff dates for FY25.<\/p>\n","protected":false},"author":25158,"featured_media":26013,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_wsuwp_accessibility_report":null},"categories":[12],"tags":[28],"wsuwp_university_location":[],"wsuwp_university_org":[],"_links":{"self":[{"href":"https:\/\/medicine.wsu.edu\/news\/wp-json\/wp\/v2\/posts\/33776"}],"collection":[{"href":"https:\/\/medicine.wsu.edu\/news\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/medicine.wsu.edu\/news\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/medicine.wsu.edu\/news\/wp-json\/wp\/v2\/users\/25158"}],"replies":[{"embeddable":true,"href":"https:\/\/medicine.wsu.edu\/news\/wp-json\/wp\/v2\/comments?post=33776"}],"version-history":[{"count":2,"href":"https:\/\/medicine.wsu.edu\/news\/wp-json\/wp\/v2\/posts\/33776\/revisions"}],"predecessor-version":[{"id":33779,"href":"https:\/\/medicine.wsu.edu\/news\/wp-json\/wp\/v2\/posts\/33776\/revisions\/33779"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/medicine.wsu.edu\/news\/wp-json\/wp\/v2\/media\/26013"}],"wp:attachment":[{"href":"https:\/\/medicine.wsu.edu\/news\/wp-json\/wp\/v2\/media?parent=33776"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/medicine.wsu.edu\/news\/wp-json\/wp\/v2\/categories?post=33776"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/medicine.wsu.edu\/news\/wp-json\/wp\/v2\/tags?post=33776"},{"taxonomy":"wsuwp_university_location","embeddable":true,"href":"https:\/\/medicine.wsu.edu\/news\/wp-json\/wp\/v2\/wsuwp_university_location?post=33776"},{"taxonomy":"wsuwp_university_org","embeddable":true,"href":"https:\/\/medicine.wsu.edu\/news\/wp-json\/wp\/v2\/wsuwp_university_org?post=33776"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}