{"id":34955,"date":"2025-10-27T13:39:29","date_gmt":"2025-10-27T20:39:29","guid":{"rendered":"https:\/\/medicine.wsu.edu\/news\/?p=34955"},"modified":"2025-10-27T15:00:56","modified_gmt":"2025-10-27T22:00:56","slug":"check-your-storage-reduced-wsu-microsoft-storage","status":"publish","type":"post","link":"https:\/\/medicine.wsu.edu\/news\/2025\/10\/27\/check-your-storage-reduced-wsu-microsoft-storage\/","title":{"rendered":"Check Your Storage: Reduced WSU Microsoft Storage Allocations"},"content":{"rendered":"\n

Effective February 4, 2026, Washington State University is reducing storage allocations across Microsoft 365 services, including Outlook, OneDrive, Teams, and SharePoint, for all students, faculty, and staff to comply with new contracted storage requirements.<\/p>\n\n\n\n

Most WSU users are already below the planned allocation reductions and will not be impacted by this change. However, Information Technology Services (ITS) encourages you to review your current storage usage<\/a> and follow the provided suggestions for taking steps to stay within the new allocations.<\/p>\n\n\n

\n\t\n\t\t\t\n\t\tReview Your Microsoft Storage Use\t\t\t<\/a>\n<\/div>\n\n\n
\n\t\n\t\t\t\n\t\tReduce Your Microsoft Storage Use\t\t\t<\/a>\n<\/div>\n\n\n\n

New Storage Allocations<\/h2>\n\n\n\n

Beginning February 4, 2026, the following WSU Microsoft storage allocations will apply:<\/p>\n\n\n\n

Individual Services<\/h3>\n\n\n\n

Storage allocations for individual Microsoft 365 services.<\/p>\n\n\n\n

Service<\/th>Students<\/th>Faculty & Staff<\/th>Affiliates & Hourly Employees<\/th><\/tr><\/thead>
Outlook<\/td>1 GB<\/td>10 GB<\/td>500 MB<\/td><\/tr>
OneDrive<\/td>1 GB<\/td>10 GB<\/td>1 GB<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Shared Services<\/h3>\n\n\n\n

Storage allocations for shared Microsoft 365 services.<\/p>\n\n\n\n

Service<\/th>Storage Allocation (Per Item)<\/th><\/tr><\/thead>
Teams<\/td>50 GB per Team<\/td><\/tr>
SharePoint Sites<\/td>50 GB per Site<\/td><\/tr>
Microsoft 365 Groups<\/td>50 GB per Group<\/td><\/tr>
Shared Mailbox<\/td>500 MB per Mailbox<\/td><\/tr>
Room Mailbox<\/td>500 MB per Mailbox<\/td><\/tr>
Equipment Mailbox<\/td>500 MB per Mailbox<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Over-Allocation Impact<\/h2>\n\n\n\n

Starting in early January 2026, you will receive alerts if your storage reaches or exceeds 90% of the upcoming allocations. These warnings are designed to help you act before restrictions begin on February 4, 2026.<\/p>\n\n\n\n

If your WSU Microsoft 365 storage exceeds the new allocations, the following services will be restricted until your usage is reduced:<\/p>\n\n\n\n