These awards are paid via a stipend which means you cannot be paid through payroll. If you are currently an employee, your appointment as an employee will be terminated and you will be converted to a contingent worker appointment within Workday. As an employee on an Assistantship, you were eligible to receive leave accruals and other benefits of the union, and no longer will as a contingent worker.
Contingent Worker appointments allow for continued access of grant-related information and access to all current WSU systems.
Stipend payment will be received via a non-service pay authorization.
In order to process a non-service pay, you will need to be set up as a supplier in the Workday system. This will require a W9 (PDF) to be filled out. Additionally, if you want to receive direct deposit payments, it is necessary to complete a Funds Transfer Authorization (PDF) form.
Payment will be once a month and the pay day will vary slightly month to month.
You will not receive a W2 for these payments. Per BPPM 30.30, In accordance with IRS regulations, the University does not complete or send recipients copies of 1099-Misc tax forms when using the Nonservice Pay Authorization.
Graduate students retain eligibility for health insurance. A support memo covering the premium, which will be paid by the award will be processed each semester. Eligibility requirements and semester rates (subject to change each year) can be found at Cougar Health Services Graduate Student Assistant Insurance (PDF).