The Payroll and Personnel Unit provides tools and information to support WSU College of Medicine supervisors and managers with personnel management and payroll processing responsibilities.
For questions contact medicine.payroll@wsu.edu.
Personnel Action Request
To contact Payroll and Personnel for personnel changes, submit a College of Medicine Personnel Action Request form. This includes requests for the following actions:
- Direct Appointment: Non-permanent/hourly, student employee, graduate TA/RA, or faculty hire of an identified person
- New Position: New position creation or addition of FTE not currently in structure (except direct appointment)
- Replacement: Backfill of an existing vacant role that requires a recruitment
- Reclassification: Change in job classification of a current employee (promotion) or change in job classification to vacant role prior to recruitment
- Salary Increase: Increase for current employee
- ADR/Stipend: Temporary stipend for additional duties
- FTE Change: Change in hours per week of current employee
Affiliation/Departmental Faculty Appointment Intake Form
To request email access for an affiliate appointment or someone without an appointment.
Graduate Assistant Onboarding
To initiate graduate assistant onboarding, submit the Graduate Assistant Onboarding Form after the student has accepted the assistantship for the term and both the student and supervisor have signed the job description.
Departure Notification
Submit the required Departure Notification form once an employee has notified you of the following:
- Resignation: Employee chooses to resign from position, with or without notice
- Retirement: Employee qualifies as a WSU Retiree
- Appointment End/Non-Renewal: Temporary position end, student employment end/graduate, or position not renewed
- Other Departure
Costing Allocation Change Request
Use the Costing Allocation Change Request form to add, end, or make other updates to an employee’s costing allocation.
PAP/Direct Stipend Payment Form
Used to submit payment details for an employee who is already onboarded into a direct stipend eligible position.
Non-Service Pay Stipend/Honorarium Payment Form
Used to submit payment details for an individual who isn’t a WSU employee.
Key Request and MAC Instructions
The hiring unit is responsible for requesting changes in staff access to campus facilities and digital resources such as file shares. This includes requests for:
- New employees
- Departing employees
- Employees who move internally
Submit a work order request for a key and/or key card access to buildings and rooms on campus.
Submit a MAC (move, add, change) request for office moves and IT service, including computer and phone setup.
Recruitment Screening Template
The Recruitment Screening Template lists questions the personnel team uses to pre-screen an applicant before the first interview.
Annual Reviews
Use Workday for the annual review processes for civil service and administrative professional staff at Washington State University.
Telework Agreement Policy
Use Workday for requesting, submitting, and approval of telework agreements for all employees at Washington State University.