Reduced operations schedule

Please refer to the schedules below for upcoming reduced operations.

Business & Finance Services will observe the following schedule during the same time period:

Monitor Smartsheet Forms:       

Thursday, December 22 (LAST DATE PRIOR TO Reduced Operations)

Tuesday, January 3

Holiday/Office Closed:

Monday and Tuesday, December 26 and 27

Monday, January 2

Reduced Operations:

Wednesday, December 28 – Friday, December 30

Only shared email finance.medicine@wsu.edu will be monitored on a very limited basis for Priority orders and Urgent communications.

Priority Orders Only*:

Tuesday, December 20 (LAST DATE PRIOR TO Reduced Operations)

Wednesday, December 28

*MUST email finance.medicine@wsu.edu by 10:00am and provide requisition number. Requisition must include Due Date Needed, Contact email and phone number for requesting party, and contain ONLY the priority item/s. Requesting dept. must have staff available to receive or pick up from Logistics. Do not email specific staff as they may not view your request.

Non Priority Orders**:

Thursday, December 15

Tuesday, December 20  (LAST DATE PRIOR TO Reduced Operations)

Thursday, December 22 (NO ORDERS PLACED)

Tuesday, January 3

Thursday, January 5

**Includes approval of Amazon and Office Depot orders.

NOTE: Routine, non-priority orders should not be submitted in Workday during 12/20/22-1/2/23. Instead, use the SAVE FOR LATER option in Workday instead of SUBMIT and continue to add to your requisition.

Submit requisitions no later than 9:00am on Tuesday, 1/3/23 to be sourced and placed. Requisitions received after 9:00am will be placed on Thursday, 1/5/23.

Please help reduce the number of requisitions routing in Workday for approval upon return on Tuesday, January 3, by submitting only 1 requisition for your area. Doing so will allow Program and Grant Managers to process approvals promptly so your order can be placed sooner. Workday requisitions will be prioritized over Amazon and Office Depot order approvals on Tuesday, January 3 and Thursday, January 5.  

LOGISTICS – MAILING | SHIPPING | RECEIVING SERVICES

  • Logistics service changes December 20, 2022, through January 2, 2023.
  • Please limit any delivered orders during this period to only critical items, e.g., time & temperature sensitive.
  • Logistics is closed December 26 and 27, 2022 and January 2, 2023.
  • Reduced-operations is December 28 – 30, 2022.

DELIVERIES

  • Friday, December 23, 2022, is the last day for mail and package delivery before the Holiday closures and reduced-operations begin December 28.
    • This includes Logistics services to all WSU and EWU departments on the WSU Spokane campus.
  • Please notify Logistics at spok.fac.ship@wsu.edu if your office is closed or has limited staffing.
  • Package delivery is limited to time and temperature shipments only during reduced-operations.
    • Logistics holds all other packages until normal operations resume January 3, 2023.
    • Recipients may pick up any mail or packages delivered and held in Logistics.

INCOMING TIME AND TEMPERATURE SENSITIVE SHIPMENTS

  • Limit purchasing to only critical items and plan delivery to arrive after the December 23 – 30, 2022 period.
    • During this time-period, if your area staffing is limited or unavailable, please delay purchasing or shipments until regular business operations resume on January 3, 2023.
  • Carriers (e.g., FedEx, UPS, US Post Office, Office Depot) will hold and not deliver mail or packages to the WSU Spokane campus December 26 or 27, 2022.
    • Carriers will resume delivery on December 28, during reduced-operations.

INTERCAMPUS MAIL

  • Tuesday, December 20, 2022, is the last day Logistics will pick up intercampus mail for WSU Vancouver, Pullman, Everett, and Tri-Cities campuses.
    • Intercampus mail services for off campus locations resume Tuesday, January 3, 2023.
  • Thursday, December 22, 2022, is the last day Logistics will pick up and deliver on-campus intercampus mail.
  • Normal pick-up and delivery resumes Tuesday, January 3, 2023.

OUTGOING MAIL AND PACKAGES

  • Thursday, December 22, 2022, is the last day Logistics picks up and process outgoing USPS mail and UPS shipments.
  • Friday, December 23, 2022, Logistics picks up outgoing FedEx shipments only
    • No USPS mail, Intercampus mail, or UPS shipments picked up Friday, December 23, 2022.
  • December 28 – 30, 2022, outgoing shipments limited to critical shipments only, e.g., time & temperature sensitive.

QUESTIONS | LOGISTICS SERVICES

spok.fac.ship@wsu.edu | 509-368-6995

On behalf of the Business and Finance Services staff, we thank you for observing our schedule and we wish you the happiest of holidays.