Based on historical WSU fiscal year cutoff dates, the College of Medicine’s Business & Finance Services has compiled the following information about fiscal year 2025 end dates to allow time for proper processing of documents.
Purchases That Need Routed to Pullman
- Monday, March 31: Capital Equipment Purchases to Pullman Purchase Services
- Monday, March 31: Supplies and Services Non-Capital Equipment Purchases to Pullman Purchase Services (over 10K and Tax-Exempt orders)
Contract Requests Submitted
- 5/1/25-5/30/25 UNDER $10K will be prioritized and a concentrated effort made to process in FY25. Requesters will be contacted if there will be a delay.
- 5/1/25-5/30/25 OVER $10K and 6/1/25-6/27/25 miss the Purchasing and Contract Services’ FYE cutoff date and most likely will not be processed in FY25. They will be prioritized in FY26.
- Student Affiliation Agreements and Away Rotation Agreements will continue to be processed and will be prioritized by their need by date. Please provide us as much time as possible.
Note: Missing documentation will delay the processing of these requests.
Pcard Verifications
- April 15: Pcard Verifications for Transactions posted prior to April 2025
- May 15: Pcard Verifications for Transactions posted in April 2025
- June 16: Pcard Verifications for Transactions posted in May 2025
- June 16: Pcard Verifications for Transactions received prior to June 16, 2025
- June 20: Pcard Verifications for Transactions received prior to June 20, 2025
- June 27: Pcard Verifications for Transactions received prior to June 27, 2025
Note: Items must be received prior to verifying the pcard transaction.
Travel
- Travel End Date is prior to March 31: Expense Reports Submitted by April 15
- Travel End Date is in April & May: Expense Reports submitted within 2 weeks of end date of trip
- Travel End Date is in June: Expense Reports submitted by first Business Day after end date of trip
- Travel July or later: Spend Authorizations should only be submitted if expensed to an approved budget.
College of Medicine Business & Finance Office Deadlines
Monday, June 16:
- Invoices
- Purchase Order Invoices
- Contract Invoices
- Participant Payments
- Employee Reimbursements
- Student Reimbursements (ECM)
- Internal Service Provider processes
- Internal Service Delivery manual journals
- Accounting Adjustments
- Supplier/Customer/External Committee Member (ECM) Set Up
- Journal Entries
Friday, June 20:
- Submit Purchase Requisitions in Workday for FY25. Orders submitted after 6/20/25 have no guarantee of being placed and received in FY25.
- Submit Amazon and Office Depot orders for FY25
- Create Receipt in Workday on Purchase Orders received prior to 6/20
- Orders will be prioritized along with fiscal year end tasks
June 23-27:
Create Receipt in Workday daily on Purchases received between 6/23 and 6/27. Note: Items must be physically received by 6/30 to be expensed to FY25 budgets. Create Receipt in Workday must be entered prior to 6/30.
Friday, July 5:
Close of FY25(unconfirmed by WSU Controller’s Office)
Monday, July 7:
Open of FY26 (unconfirmed by WSU Controller’s Office)