When you travel, remember that some items are not considered approved travel expenses. Personal expenses and those not essential to the transaction of official state business are not reimbursable. The following is a non-exhaustive list of expenses that are not reimbursable:
- Duty station parking
- Trip/health/travel insurance
- Medical/hospital services
- Childcare
- Shipping charges for any personal items
- Room service
- Any expense paid with miles/points/bitcoins
- Itinerary changes without a business purpose (i.e. change/cancellation fees, etc.)
- Expenses/fees due to negligence of the traveler (i.e. fines or parking tickets, locksmith, missed flight, etc.)
- Personal entertainment expenses, including transportation to and from the location
- Bellhop services
- Valet parking, unless it is required
- Cash paid to other traveler
- Alcohol
- Airline club membership and fees
- Spouse/dependent expenses without a bona fide business purpose
- Fuel for personally owned vehicles
- Tolls associated with the use of high occupancy toll (HOT) lanes or associated with daily commute
- Claims associated with rental car damage when renter did not use WSU’s state contract and opted out of the loss damage coverage
Note: There may be additional restrictions based on the funding source.