Based upon historical fiscal year cutoff dates, Business and Finance Services has compiled the following guidelines for Fiscal Year End 2024.
Friday, March 29:
- Capital equipment purchases to Pullman Purchase Services
- Supplies and services non-capital equipment purchases to Pullman Purchase Services (includes tax-exempt orders)
Contract Requests Submitted 5/1/23 – 5/31/23 (Under $10,000)
- Will be prioritized and a concentrated effort made to process in FY24
- Requesters will be contacted if there will be a delay
Contract Requests Submitted 5/1/23 – 5/31/23 (Over $10,000) and all requests submitted 6/1/23 – 6/28/23
- Miss the Purchasing and Contract Services’ FYE cutoff date and most likely will not be processed in FY24
- They will be prioritized in FY25
Student Affiliation Agreements and Away Rotation Agreements will continue to be processed and will be prioritized by their need by date. Please provide us as much time as possible.
Monday, June 17:
- Invoices
- Purchase order invoices
- Contract invoices
- Participant payments
- Employee reimbursements
- Student reimbursements (ECM)
- Internal service provider processes
- Internal service delivery manual journals
- Accounting adjustments
- Supplier/customer/external committee member (ECM) set up
- Journal entries
Friday, June 21:
- Purchase requisitions in Workday to College of Medicine Business and Finance Office
- Orders will be prioritized along with fiscal year end tasks
- Spend authorizations
- Expense reports
- Create receipt on purchase orders placed prior to 6/21
Friday, June 28:
- PCard verifications
- CTA verifications
- Create receipt on purchase orders placed between 6/24 and 6/28
Friday, July 5:
- Close of FY24
Monday, July 8:
- Open of FY25
Note: All dates subject to change