Procurement Card Services has requested that PCard verifications for conference registrations not be completed until after the conference date. This is in keeping with the policy not to verify a transaction until it is received.
Please do not submit your verifications prior to the conference date. When you do submit, we request that you include the conference date in the Item Description field. The field should contain:
- Name of the Conference
- Name of Conference Attendee
- Date of the Conference
- Location of Conference (City/State)
Conference registrations should not be purchased prior to an approved Spend Authorization.
Please continue to input the Spend Authorization Number in the Line Memo Field. If a conference registration will not include travel, please specify in the Line Memo Field.
Verifications for conference registrations without a spend authorization referenced, will be sent back for additional documentation.