When filling out an expense report, if you have linked the report to a spend authorization you will see a line under the spend authorization that states “Final Expense Report” with a small box to the right of it.
It is important to check the “Final Expense Report” box. If you don’t, commitment estimates that you placed on your budget when you submitted the spend authorization will stay on your budget.
If there is a reason you are not checking the “Final Expense Report” box, you must put a reason on the memo line as to why you are not checking the box. For example: “NOT Final ER,” “This ER is for reconciling CTA charges only,” or “Another ER will be submitted for the travel expenses after the trip.”