College of Medicine Incident Card

Professionalism incident reports are utilized at the Elson S. Floyd College of Medicine to document and track issues or concerns related to professionalism. They capture information or observations about a potential skills gap such as late or missed deadlines, unexcused absences from required sessions, issues associated with punctuality, or unprofessional behavior.

Professionalism incident reports may be submitted by faculty or staff at the College of Medicine if they observe a professionalism concern. Professionalism incident reports are tracked centrally by the Assessment Unit and reported to the PowerBI Dashboard to help students identify trends in their own learning and help the program support the identification of students who exhibit patterns in professionalism that may require support.

• Minor Professionalism Lapse: Include things like tardiness, turning in an assignment late, not responding to emails, or missed meetings with faculty or staff.
• Major or Egregious Concerns (Isolated events or patterns): Examples of this include, but are not limited to, not attending a required assessment activity, disrespectful interactions with faculty or staff, dishonesty, endangering patients (including standardized patients or during Clinical Campus Week), racist, sexist, or otherwise biased behavior, and/or a significant pattern of ongoing problems despite documented feedback on multiple occasions (including 3 or more professionalism incidents for minor reasons).

Minor Professionalism Lapses will be evaluated by the Course Directors on a case-by-case basis.

Patterns of minor professionalism lapses or any non-minor lapses will be reviewed by a team involving a member of assessment, curriculum, and student affairs to address next steps. Professionalism is a part of course assessment and detailed in assessment packages and patterns of concerns may impact grading. Professionalism is also a core competency of the program that may be addressed outside of an individual course. Major concerns may be escalated to the SEPAC and may halt progression or result in disciplinary action.

Students can appeal a Professionalism Incident Report if they believe it is factually incorrect. More information on the Challenge or Appeal of Assessments.