Policy Number: SC.04.01.170620
Applies to: Scholarship Committee, accepted applicants, and medical students
Date: 06/04/2024
1.0 Policy Statement
The Scholarship Committee determines college scholarships based on the Committee’s award criteria and procedures.
2.0 Definitions
FAFSA
Free Application for Federal Student Aid is an application for federal student aid via the Federal Student Aid, an office in the U.S. Department of Education.
SAI
Student Aid Index is an index number used to determine eligibility for federal student financial aid. The U.S. Department of Education uses income, assets, and benefits reported on the FAFSA form to calculate the number.
3.0 Responsibilities
Office of Student Experience (Student Affairs)
4.0 Procedures
Accepted Applicants
Step 1 – FAFSA Submission
A FAFSA is required by January 31 of the enrollment year for any accepted applicant in the incoming class to be considered for a scholarship. While not required, once enrolled, students may submit a FAFSA by November 30 in subsequent years if their financial situation changes or if they missed the deadline in the prior year. Each year, the Scholarship Committee establishes a maximum level of SAI for accepted applicants in the incoming class to be eligible for a scholarship award. Students with SAIs above the maximum are ineligible for a scholarship.
Step 2 – Financial Aid Office Provides SAI
The Financial Aid Office provides SAIs for all accepted applicants to the Office of Student Experience (Student Affairs).
Step 3 – Admissions Committee Scoring Data
The Admissions Committee determines a Committee Score for each interviewed applicant which incorporates the applicant’s mission-aligned personal attributes and life experiences and forms the rank list from which offers of acceptance are made. The Committee Score for accepted applicants are provided to the Scholarship Committee by the Office of Student Experience (Admissions).
Step 4 – Determine Award Amounts
The Scholarship Committee uses de-identified SAIs and Admissions Committee Scores to determine and approve all scholarship awards. Scholarships are awarded in conformity with federal and state restrictions and consistent with donor intent.
Current Students
The Scholarship Committee determines the appropriate criteria and procedures to award scholarships to current students. All scholarships are approved by the Committee and awarded in conformity with federal and state restrictions and consistent with donor intent.
Scholarship Status Upon Leave of Absence (LOA)
Annual scholarship awards are divided in thirds and disbursed fall, winter, and spring terms. If a voluntary or required administrative LOA is initiated after the start of a term and scholarship funds have been disbursed for that term, the student may keep the amount disbursed. Upon return from an LOA, any remaining annual scholarship is disbursed per the original term schedule.
Scholarship Status Upon Voluntary Withdrawal or Dismissal
If a student chooses to voluntarily withdraw or is dismissed from the College of Medicine, the calculation for any returned of disbursed scholarship funds follows the requirements for the return of Title IV funds in the Federal Student Aid Handbook.
5.0 Related Policies
- Medical Student Selection Policy AD.10.05.170425
- Medical Student Leave, Withdrawal, and Readmission Policy EC.10.01.170912
- Tuition Refund Policy EC.12.01.170425
6.0 Key Search Words
Scholarship, awards, committee.
7.0 Revision History
Original Approval: 9/23/2016
Policy Number: SC.04.01.160923, SC.04.01.170620
Review/Revision: 9/23/2016, 6/20/2017, 10/4/2019, 3/29/2022, 9/5/2022, 6/4/2024